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Environmental Health & Safety

Report Severe Employee Injuries to OSHA

Important information for all University of Rochester personnel who manage or supervise employees:

The Occupational Safety and Health Administration (OSHA) has implemented a change to employers' responsibility regarding the reporting of "severe" injuries. Employers are now required to report all work-related fatalities within 8 hours and all in-patient hospitalizations, amputations, and loss of an eye within 24 hours of finding about the incident. These types of injuries are categorized as "severe".

According to OSHA the updated reporting requirements are not simply paperwork but have a life-saving purpose: they will enable employers and workers to prevent future injuries by identifying and eliminating the most serious workplace hazards.

University managers and supervisors must notify Public Safety immediately after discovery and ensuring the injured party is cared for when an employee experiences an injury defined by OSHA as severe. Initial notification shall be done in person or by telephone by calling Public Safety at 275-3333. It is not acceptable to leave a voice mail, page or email.

The person notifying Public Safety must provide information about the injury, including but not limited to:

  • Location of the work-related incident (e.g. specific campus, building, room, etc.)
  • Time of the work-related incident
  • Type of reportable event (i.e., fatality, in-patient hospitalization, amputation (part of body) or loss of an eye)
  • Number of employees who suffered the event
  • Names of the employee who suffered the event
  • Contact person and his or her phone number
  • Brief description of the work-related incident

Upon learning of the incident, Public Safety will immediately report the incident to EHS, providing the information received. EHS will make the necessary notification to OSHA.

A procedure providing full details of the reporting process can be found on The University's Environmental Health and Safety's Guidelines, Procedures and Forms website - under the Employee Injuries section - Reporting Severe Injuries to OSHA

Contact EH&S at (585) 275-3241 or e-mail EH&S Questions.

This page last updated 1/19/2015. Disclaimer.