Environmental Health & Safety Sanitarian’s Office
Food
Event Requirements for Events on University of Rochester Owned Facilities &
Properties
A catered food event is one where food
is served to a pre-determined number of people & where food is generally
served at one point in time to the entire group. Event planning is driven by
the number of anticipated guests, & payment is contingent upon a guaranteed
number of guests.
A temporary food event is one where
food is served to an open-ended number of participants over a period of time.
Event planning is driven by the desired hours of operation & the estimated
number of attendees. Payment is contingent upon the number of people served.
Having a food booth or table, where no specific invitation is given, &
where people can stop and receive food or drink, is one example of a temporary
food event.
We
highly encourage the use of Internal University Food Operations &
University Approved Caterers, as they meet all University requirements. The
list can be found on the Corporate Purchasing website www.urmc.rochester.edu/purchasing/Catering.cfm.
More information and food event requirements are available at the UR Sanitarian’s
Office website www.safety.rochester.edu/sanit/sanhome.html
EVENT TYPE |
REQUIREMENTS |
Catering
functions with less than 50 attendees involving only members of the UR
Community with minimal on-site food preparation (microwaving food is OK; you
may not bake, grill, or cook from scratch). |
- Proper food
safety practices must be followed. The Sanitarian’s Office is available for advice. Please review
the Sanitarian’s Office website http://www.safety.rochester.edu/sanit/foodsafe.html for food safety tips
- The use of
Internal University Food Operations & University Approved Caterers
is highly encouraged.
- Potlucks and
bringing food from home is NOT permitted. Food must be purchased from a
commercial business with a valid Monroe County Health Department permit.
|
Catering
functions less than 50 attendees with:
-general public in attendance, or
-involving on-site food preparation or
-serving alcohol.
Catering
functions with 50 or more attendees. |
- The use of
Internal University Food Operations or a University Approved Caterer is
required and can be found at the Corporate Purchasing website http://www.urmc.rochester.edu/purchasing/Catering.cfm
- Potlucks and
bringing food from home is NOT permitted
- Caterers
must be on site during event, with a certified food handler, and cannot simply drop off food
|
Temporary
Food Event (see definition above). |
- UR Food
Event Request Form must be filled out 14 calendar days prior to your
event and sent to Sanitarian’s Office for approval.
- Operator or
food vendor may be required to obtain a Temporary Food Event Permit from
the Sanitarian’s Office or Monroe County Health Department. Permit/fee
may be required (exception: Internal University Food Operations do not
need an additional permit from the Monroe County Health Department).
- Follow all
Temporary Food Event Requirements.
- Potlucks and
bringing food from home is NOT permitted.
|
Bake
Sale |
- UR Food
Event Request Form must be filled out 14 calendar days prior to your
event and sent to Sanitarian’s Office for approval.
- Follow all
Bake Sale Requirements. Permit/fee may be required.
- Potlucks and
bringing food from home is NOT permitted.
|
Cheese
Pizza
Pepperoni
Pizza |
- May be given
away at UR Community events provided proper food safety practices are
followed (you may not re-sell pizza). Please visit the Sanitarian’s
Office website - http://www.safety.rochester.edu/sanit/pizzaexception.html for specific criteria for events serving pizza.
- Must be
purchased from a commercial business with a valid Monroe County Health
Department permit. Strongly
recommend pizza be delivered by the vendor.
- If the event
is open to the general public, or if you are serving another type of
pizza, you must fill out UR Food Event Request Form 14 calendar days
prior to your event and sent to Sanitarian’s Office for approval.
Permit/fee may be required.
|
QUESTIONS? Contact the EH&S Sanitarian's Office at (585) 275-3242 or email EH&S Questions
This page last updated 5/11/2008. Disclaimer.
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